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Microsoft License A1 vs A3

Modified on: Wed, Oct 23 2024 4:13 PM

Microsoft Licensing Overview



License Type

A1

A3

Office for the Web (online access)

Yes

Yes

Desktop Apps

No

Yes

Outlook

Yes 

(online only)

Yes

Word

Yes

(online only)

Yes

Excel

Yes

(online only)

Yes

Powerpoint

Yes

(online only)

Yes

Access

No 

Yes (PC Only)

Publisher

No

Yes (PC Only)

OneDrive

100GB Storage

Pooled Storage across Tenant

100TB+(# of A3 paid users x 50GB)


 

 

 

 

 

 

 

 

 

 

 



 

 

Outlook A1 vs A3

 

Folder pane

Feature

A1

A3

Folders list

Yes

Yes

Favorite folders list

Yes

Yes

View PSTs

No

Yes

Create new folder

Yes

Yes

Rename folder

Yes

Yes

Clutter folder

Yes

Yes

View/Send mail
 from Shared Mailboxes

Yes

Yes

Access to Public Folders

Yes

Yes

Microsoft 365 Groups

Yes

Yes

 

 

Message list actions

Feature

A1

A3

Conversation view

Yes

Yes

Toggle conversation
 view with classic

Yes

Yes

Flag/Follow up

Yes

Yes

Categorize

Yes

Yes

Ignore conversation

Yes

Yes

Clean up thread

Yes

Yes

Report as junk

Yes

Yes

Assign Policy
 archive or retention
 policy

Yes

Yes

Mark as Clutter

Yes

Yes

Focused Inbox

Yes

Yes

Move to Spam folder

Yes

Yes

Empty Spam folder

NA

NA

Schedule/Snooze

No

No

 

 

Compose New Message/Reply

Feature

A1

A3

MailTips - recipient is OOF
 or outside of organization

Yes

Yes

Insert/change signatures

Yes

Yes

Follow Up/Flag
 when creating email

No

Yes

Set High/Low importance

Yes

Yes

Add Voting buttons

No

Yes

Spell check

Yes

Yes

Attach files

Yes

Yes

Attach links to files
 from OneDrive for
 Business

Yes

Yes

Alias support
 Outlook.com

No

Yes

 

Inbox

Feature

A1

A3

Work Offline mode

Yes

Yes

Create inbox rules

Yes

Yes

Set automatic replies,
 (OOF)

Yes

Yes

Print

Yes

Yes

App Themes

Yes

Yes

 


 

 

Contacts

Feature

A1

A3

Connect to multiple
 accounts

No *

Yes

Exchange Server

Yes

Yes

Microsoft 365
 Exchange Online

Yes

Yes

Outlook.com

No *

Yes

Gmail.com

No *

Yes

Yahoo!

No *

Yes

IMAP accounts

No *

Yes

* The Mail and Calendar apps contain your contacts in the system directory. When you write or reply to an email, you can find all the people that you've exchanged emails with in the To line. Simply start typing a name to see the suggestions, or select Search directory at the bottom of the suggested names.

 

 

Search

Feature

A1

A3

Local search

Yes

Yes

Server search

Yes

Yes

People View
 (based on importance)

Yes

No

 

Connect to other accounts

Feature

A1

A3

Connect to multiple
 accounts

No *

Yes

Exchange Server

Yes

Yes

Microsoft 365
 Exchange Online

Yes

Yes

Outlook.com

No *

Yes

Gmail.com

No *

Yes

Yahoo!

No *

Yes

IMAP accounts

No *

Yes

* Outlook Web App provides an option to for Connected Accounts, which syncs mail once per hour.

 

 

 

 

Calendar

Feature

A1

A3

Accept/Tentative/
 Decline meeting

Yes

Yes

Edit response

Yes

Yes

Remove from
 calendar button

Yes

Yes

Weather Bar

No

Yes

Share Calendar *

Yes

Yes

Open colleagues'
 calendars

Yes

Yes

Send Availability
 (share available time)

NA

NA

Forward a meeting

Yes

Yes

Create a new meeting

Yes

Yes

See attendee free/busy
 information

Yes

Yes

Meeting room finder

Yes

Yes

Meeting attendee
 response status

Yes

Yes

Add Skype for Business
 Online Meetings details

Yes

Yes

Access calendar attachments

Yes

Yes

View Free/Busy/Private/Tentative meetings

Yes

Yes

* Share Calendar (set permission level and share entire calendar)


 

 

Word A1 vs A3

 

Word Application Feature

A1

A3

Captions

No1

Yes

Citations and bibliography

No1

Yes

Collaboration, advanced

No

Yes

Document parts and themes

No

Yes

Equations

Yes

Yes

Gridlines

No

Yes

Index

No1

Yes

Ink/Draw

Yes

Yes

IRM and password-protection

No1

Yes

Immersive Reader

Yes

Yes

Mail merge

No

Yes

Offline viewing and authoring

No

Yes

Page layout tools, advanced

No

Yes

Printing, advanced

No

Yes

Proofing tools, advanced

Yes

Yes

Reference tools

No1

Yes

Researcher

No

Yes

Rich media

Yes

Yes

Ruler

Yes

Yes

SmartArt

No1

Yes

Table of Authority

No1

Yes

Table of Contents

Yes

Yes

Reuse Files

Yes

Yes

VBA and Forms scripts

No

Yes

Watermarks

No1

Yes

Transcribe

Yes

No

Export to PPT

Yes

No

Catchup

Yes

No

Designer

Yes

No

Emoji

Yes

No

Copy Link to Heading

Yes

No

1 These render in the viewer, but you cannot create or edit them in Office for the web.

 

 

 

 

 

 

Excel A1 vs A3

Excel Application Feature

A1

A3

Add a check box or option button

No

Yes

Advanced time filtering (Timeline slicer)

No

Yes

Apply smart/recommended formatting

No

Yes

Audio notes recording

No

Yes

Create External date connections1

No2

Yes

Creation of advanced analysis views (Power View, Power Pivot, Slicers)

No

Yes

External references

No3

Yes

Formula tools, advanced

No

Yes

Offline viewing and authoring

No

Yes

Post to social network and present online

No

Yes

Recommended chart creation and editing with formatting controls

No

Yes

Refresh existing data connections

No

Yes

Rights management: IRM and password security

No

Yes

Spreadsheet audit and compliance

No

Yes

What if analysis tools

No

Yes

Embed workbook on web or blog page (OneDrive)

Yes

No

Rename file while workbook is open

Yes

No

Surveys

Yes

No

1 Macros can't be run or changed.
2 If macros exist, users are prompted to save a copy of the file with the macros removed.

3 In Excel for the web, the last known reference value displays in the browser window; however, it must be updated using the Excel desktop app.

 

 


Powerpoint A1 vs A3

 

PowerPoint Application feature

A1

A3

Apply rich formatting to text, shapes, and pictures

No

Yes

Broadcast slide show

No

Yes

Create custom animation

No1

Yes

Design tools, advanced

No

Yes

Full ink support

No

Yes2

Full selection of animations and transitions

No1

Yes

Headers and footers

No

Yes

Integration with Excel for charts

No

Yes

Offline viewing and authoring

No

Yes

Presenter view

No

Yes

Reviewer tools, advanced

No

Yes

Rights management: IRM and password security

No

Yes

Embed presentation on web or blog page

Yes

No

1 PowerPoint for the web supports a gallery of eight transitions and 37 animations. For a larger selection or to create custom animations, use the PowerPoint desktop app.
2 The device you're working on needs to support ink.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

OneNote A1 vs A3

 

OneNote Application feature

A1

A3

Advanced collaboration: New content shows as unread, presence

No

No

Clipping experiences

No

No

Create Section groups

No

Yes

Edit embedded files

No

Yes

Image optical character recognition (OCR)

No

Yes

Inking: ink-to-text and math, customizable pens, drawing tools

No

Yes

Outlook integration (tasks)

No

Yes

Rights Management: IRM and password security

No

Yes

Template support

No

Yes

Video playback

No

Yes

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Supported File Types for A1 License 

(Office for the Web)

 

Word documents created in Word 2.0 or later

View mode

Edit mode

Open XML (.docx)

Yes

Yes

Binary (.doc)

Yes

Converted to .docx

Macro (.docm)

Yes1

Yes1

Other (.dotm, .dotx)

Yes

No

OpenDocument (.odt)

Yes

Yes

Portable Document Format (.pdf)

No

No

Excel workbooks created in Excel 97 or later

View mode

Edit mode

Open XML (.xlsx, .xlsb)

Yes

Yes

Binary (.xls)

Yes

Converted to .xlsx

Template (.xlt, .xltx)

No

No

Macro (.xlsm)

Yes1

Yes2

OpenDocument (.ods)

Yes

Yes

OneNote notebooks created in OneNote 2010 or later

View mode

Edit mode

Open XML (.one)

Yes

Yes

PowerPoint presentations created in PowerPoint 97 or later

View mode

Edit mode

Open XML (.pptx, .ppsx)

Yes

Yes

Binary (.ppt, .pps)

Yes

Converted to .pptx or .ppsx

Template (.pot, .potx)

Yes

No

Macro (.pptm, .potm, .ppam, .potx, .ppsm)

Yes1

No

Add-ins (.ppa, .ppam)

No

No

OpenDocument (.odp)

Yes

Yes

1 Macros can't be run or changed.
2 If macros exist, users are prompted to save a copy of the file with the macros removed.

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